When you contact us to enter the prize draw we will collect and use the following information about you:
Your contact details such as email address or phone number
We will only use this to carry out our prize draws and to contact the winners (by 2nd October 2020).
If you win a prize draw we will contact you to ask your permission about the following appearing in publicity (e.g. in the local paper and on www.itravelyork.info):
To see if your name can be quoted about the winners
To see if you will provide an anecdote about taking part, about walking or about how you feel about winning.
We will keep your personal data in the council’s secure network and it will only be accessed and used by City of York Council’s iTravel Team
Sharing data under Data Protection legislation
We may be required or permitted, under data protection legislation, to disclose your personal data without your explicit consent, for example if we have a legal obligation to do so, such as for:
regulation and licensing
Our legal basis for collecting and sharing personal data
City of York Council uses your personal data as set out in this privacy notice because as an applicant/participant you're asking us to do something on your behalf.
Retaining personal data
City of York Council will keep your data for 3 years after the date of the prize draws and then we will securely and confidentially delete and destroy it.
Where required or appropriate to, at the end of the retention period, we will pass onto the City Archives any relevant information.
If we wish to use your personal data for a new purpose, not covered by this Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing, if we start to use your personal data for a purpose not mentioned in this Privacy Notice.
If you have any questions about this privacy notice, want to exercise your rights, or if you have a complaint about how your information has been used, please contact us at firstname.lastname@example.org or on 01904 554145 or write to the
Data Protection Officer
City of York Council